Intercompany Project Time and Expenses: Travel expenses exceeding Value Limit in PO

One of the questions that was asked in SAP ByD Platinum Engineering "Meet the Expert" Session: “Intercompany Project Time and Expenses” was about the behavior when ordered travel expenses are exceeded.

So here is the situation:

You have a customer project in company 1 and order intercompany staff from company 2. In order to enable ICo staff to be able to account expense reports to the customer project, you need to order a limit item with an expense product from the affiliated company 2.

Now, if the value of the expenses reach or exceed the limit value of the PO item, the next time the ICo staff will not be able to record expenses to the customer project again. With the expenses reaching or exceeding the limit as maintained in the PO item, the PO item status will be set to "completely delivered.

You have two options:

1. Create a new PO item (simply copy the old limit item) or
2. Enter a new higher limit value.

The recommendation is to go for option 1.

In option 2, the ICo sales order does not get updated accordingly. In the end it seems it does not matter for the overall process since you will be able again to record expenses, and automatically create customer and supplier invoices. But: if someone closely examines the documents this inconsistency will show up and no one will understand it at first glance.